Learn how early adopter Heritage Christian Academy is improving business office processes.
For many K-12 schools, permission slips, order forms, event tickets, and other stacks of paper overwhelm desks and countertops in administrative offices for much of the school year. But there is hope: FACTS Payment Forms is an intuitive form-builder that takes what was a clunky, and often messy, process and transforms it into a quick, streamlined exercise — for your school and your families.
Supporting K-12 Schools with Technology
An early adopter of Payment Forms is Heritage Christian Academy. This K3-12 independent, coeducational, college preparatory school partners with families to, “establish a strong educational and biblical foundation that equips students to become Christ-centered leaders who will impact the world.” The multi-denominational private school serves approximately 400 students in the rapidly growing Northeast Dallas suburb of Rockwall.
Implementing Payment Forms for the 2017-18 school year, Heritage Christian Academy wanted a solution for pre-payment for events and activities to help eliminate delinquent payments, accounts, and charge-offs, and implement deadlines to increase accountability. Prior to Payment Forms, the school used paper forms for registrations and collected payments via cash and checks. Ultimately, Heritage Christian Academy wanted to simplify processes and give families the option to make payments using credit or debit cards.
Payment Forms Benefits Schools and Families
Payment Forms allows schools to create and implement forms in a matter of minutes. This mobile-friendly platform allows families to access and submit forms from anywhere, and enables schools to collect information electronically, calculate totals, process payments, and provide real-time reports.
Following a seamless implementation, Heritage Christian Academy is using Payment Forms for a range of activities, including:
- Basketball participation fees
- Candy Cane-O-Grams
- Dance and cheer team state competition travel fees
- History trips fundraising
- Parent-Teacher Fellowship membership fees
- Internet safety night and chili dinner event registration
- Booster Club sports passes
- Booster Club spirit button fees
- Fall FUNdraiser event tickets
- Homecoming dance tickets
A Form Builder Designed for Convenience
“We can’t believe we ever lived without Payment Forms,” commented Paige Baesa, Accounting and Business Manager for Heritage Christian Academy. “We used to spend hours collecting permission slips, shirt orders, dance reservations… the list goes on. Now, in a matter of minutes, we’re able to create forms that are user-friendly and that collect information, orders, and payments all in one location.”
According to the school, parents and families appreciate accessing forms on the go. Payment Forms has also minimized the amount of money in accounts receivables and cash flowing through the school office. Furthermore, this intuitive FACTS solution saves staff countless hours creating, collecting, and sorting forms and payments, freeing their time to focus on key priorities.
By adding Payment Forms to its suite of FACTS solutions, the school now utilizes FACTS SIS, Payment Forms, Tuition Management, and Grant & Aid Assessment. According to Paige Baesa, “We love using FACTS products and appreciate the outstanding customer service we receive.”
Learn more about FACTS Payment Forms at FACTSmgt.com/Pay-It.