6 Ways School Management Platforms Improve Teacher Productivity and Performance

School management platforms exist to streamline school operations and automate time-consuming administrative tasks and processes. However, today’s best school management platforms (SMPs) deliver benefits beyond a school’s business office, revolutionising how teachers perform their roles too. Quality SMPs support classroom teachers to simplify the way they plan, deliver and assess learning, track attendance, communicate with students and families, and more. By streamlining or eliminating various daily processes, student management software empowers teachers to spend less time on administration and more time on teaching and learning activities.

In this blog, we share six ways school management platforms can improve teachers’ productivity and performance.

1. Lesson planning

SMPs allow teachers to plan lessons and collaborate in year-level or subject-area groups to build and deliver a curriculum that’s engaging and consistent. Working digitally, teachers can lesson plan at school or remotely, add resources that align with the subject matter, and stay on top of the homework that’s been assigned. A digital approach also allows substitute teachers to step into a classroom with confidence that all the information they need to deliver the day’s learning is at their fingertips.

2. Managing attendance

Most schools now record attendance digitally. However, attendance data can be fractured, incomplete and unreliable without an integrated school-wide approach. Modern SMPs let classroom teachers record, monitor and report on attendance with consistency and confidence, while automatically notifying families if a student is late or absent. They make it easy to stay on top of planned absences and offer sophisticated reporting and analytics that highlight any emerging trends.

3. Assessment and reporting

Student assessment is a notoriously time-consuming teacher task. A quality SMP removes much of the administrative burden of assessment and reporting by providing tools that streamline the report writing process. Functionality like test importing, editable comment banks, and integration with state and national standards empowers teachers to create student reports accurately and efficiently.

4. Monitoring behaviour and wellbeing

Schools are increasingly focused on student wellbeing as a critical component of their school experience. A good SMP will allow teachers to edit and view important behavioural and wellbeing information, including any interventions in place to support an individual student’s wellbeing.

5. Communicating with families

An SMP provides an invaluable communication bridge between teachers, students and families. Most platforms offer multi-channel options including email, SMS and app. Teachers value the opportunity to contact families privately without providing their personal phone numbers and the flexibility to send bulk or individual messages. Chasing consent or payment digitally is much more efficient than trying to catch parents at drop-off or calling each relevant family individually.

6. Booking resources

Getting access to shared school resources when they need them is central to a teacher’s ability to deliver their lesson plan. Whether teachers need to use the gym or art room, sports gear or IT equipment, their ability to see and book available resources – both in advance and in real time – via an SMP is invaluable.

School management software can be used in various ways within the classroom to help teachers maximise the time they have for learning delivery. With everyday tasks executed quickly and accurately and automated where possible, improved teacher productivity can in turn have a meaningful impact on student learning and performance.

FACTS School Management’s comprehensive suite of school and financial management tools empowers K-12 schools to operate more efficiently and effectively in all areas. Trusted by more than 11,500 K-12 schools across the globe, FACTS empowers administrators and classroom teachers to spend less time on routine tasks and more time delivering high-quality learning.

The inaugural Elevate Guam conference took place September 5 and 6 at the Hyatt Regency Guam, bringing together 80 educators, school leaders, and sponsors from across the island. The conference aimed to foster innovation in K-12 education and provide vital training to schools in Guam, helping them maximize the benefits of FACTS technology and federal funding programs. The beachfront hotel served as the perfect backdrop for an event that was all about building bright futures.

Why Guam?

FACTS has a long-standing relationship with Guam, largely thanks to the dedicated efforts of the Toves family. For 17 years, valued added resellers Jesse and Anna Toves introduced and promoted FACTS Student Information System (SIS) to private schools across the island, helping schools transform their administrative processes with new technology. Today, their daughter continues that legacy with JessieMarie Toves leading the charge in connecting schools with FACTS solutions. This conference was a testament to the Toves family’s commitment to advancing education in Guam.

As a U.S. territory, Guam private schools are eligible to receive $5 million in federal funding to provide services to students and teachers. Utilizing these funds responsibly to support student outcomes is a top priority for school leaders across the island, and FACTS Education Services has the expertise and services to support them with these goals.

Connecting with Customers

Before the official start of the conference, FACTS international product manager Aubrey Humm and senior marketing manager Caitlin Miller, alongside JessieMarie, visited local schools that have embraced FACTS technology. Among these was Santa Barbara Catholic School, the first Catholic school on the island to adopt FACTS SIS. iLearn Academy Charter School, emphasizing on STEM and technology, and the admin team from the Office of Catholic Education for the Archdiocese of Agaña also made time for a FACTS visit.

“It was great connecting in person with the schools who use our services every day to create a better education experience. We often communicate behind computer screens, and while we’re efficient that way, it was an honor to shake hands and hear thoughts from the people regularly supporting students and families with our unique tools,” said Humm.

Conference Highlights

Day one of Elevate Guam was packed with enriching sessions, including a special track by Dr. Patrick Haggarty, President of FACTS Education Services. Known for his deep knowledge of federal funding programs, Dr. Haggarty provided Guam’s private school educators with essential insights into Title funds and how schools can take full advantage of the financial resources available to enhance student outcomes.

FACTS SIS Admin and Classroom training also took place on day one, along with introductions to FACTS Application & Enrollment and FACTS Family App. The afternoon saw a Modern Classroom Symposium led by Dr. Matthew Murphy, where he used the Design Thinking framework to help educators create more personalized and engaging learning environments for students. This session was widely praised for offering practical strategies that can immediately be applied in classrooms.

Day Two: Leadership and Innovation

The second day began with a keynote panel that tied all the conference themes together. The panel included Dr. Haggarty from FACTS Education Services, Dr. Murphy, and Alex Urrea from Eduscape, alongside Dr. Juan Flores, former superintendent and current board member for a charter school in Guam. The panel addressed pressing issues such as the mental health crisis impacting both students and educators, the growing importance of AI in education, and the critical need for educational leadership that prioritizes student well-being.

Dr. Murphy highlighted the challenges educators face, especially the rising mental health crisis, by saying, “The mental health epidemic of young people is the most significant problem we’re facing as educators.” He emphasized that if students are not mentally well, it becomes difficult for them to engage in the classroom effectively.

Dr. Haggarty brought attention to the importance of elevating the value of education in the eyes of policymakers and said, “One of the biggest challenges is raising the importance of education to our elected leaders. Whether it’s public or private, K-12 is often the last funded area. The way to break the cycle of poverty is education, but we need to educate those in power to make better decisions about funding our schools and students.”

Building a Vision for the Future

As the panel wrapped up, attendees were given powerful takeaways. Dr. Murphy encouraged educators to stay grounded in their purpose, reminding them, “If you can take just one nugget of wisdom back to the classroom, remember why you became a teacher in the first place. Don’t get overwhelmed. At the core, kids just need…you.”

Urrea inspired attendees to view themselves as more than just teachers by saying, “You’re not just educators. Shift your mindset to be inspirers. Prepare kids for life, not just college. Ask them what they want to solve, not what they want to be when they grow up.”

Dr. Haggarty’s final piece of advice was practical and impactful, saying, “There are opportunities out there, like coupons, from the government that can help fund our schools. We just need to put in a little work to collect those resources for the benefit of our kids, teachers, and families.”

A Community United

Elevate Guam 2024 was an extraordinary event that provided Guam’s educators with the tools, knowledge, and inspiration to elevate the education experience for students across the island. As FACTS continues to support schools in Guam, the future looks brighter than ever, and we look forward to visiting again for Elevate Guam 2026!