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Incidental Billing & Prepay Accounts

Give families flexible options for paying incidental invoices like extracurricular activities, field trips, textbooks, and more. With FACTS Incidental Billing & Prepay Accounts, you can streamline payment processing with a proven solution that’s backed by outstanding support.

Simplify School Billing

Streamline Non-Tuition Payments

From technology to meals, childcare to field trip fees, streamline your incidental expenses and billing to families through this single system.

Flexible Payment Options

Give families the power to pay bills on their terms – from manual one-time payments through ACH or debit/credit card to automatic, scheduled payments.

Customizable Due Dates

Set customizable due dates for incidental expenses to allow families the ability to track and manage these due dates.

Streamline Non-Tuition Payments

From technology to meals, childcare to field trip fees, streamline your incidental expenses and billing to families through this single system.

Flexible Payment Options

Give families the power to pay bills on their terms – from manual one-time payments through ACH or debit/credit card to automatic, scheduled payments.

Customisable Due Dates

Set customisable due dates for incidental expenses to allow families the ability to track and manage these due dates.

FACTS Incidental Billing Supports:

K-12 Education

Streamline Incidental Payments

FACTS Incidental Billing & Prepay Accounts makes it easier for school administrators to process incidental expenses that fall outside the typical tuition and fees. Your school can spend less time chasing down payments and more time focusing on what matters most, your students’ success.

  • Create Options for Processing & Prepayment

    Allow families multiple payment options to choose from, such as automatic withdrawals to one-time ACH or debit/credit card payments. Families can also pay ahead for known expenses throughout the year.

  • Improved Financial Transparency

    With real-time visibility into all incidental expenses, school administrators can produce reports, quickly answer inquiries, and maintain transparency and accountability.

  • Integration With FACTS Tuition Management

    If your school uses FACTS Tuition Management, Incidental Billing & Prepay Accounts can integrate to create a single system to capture all tuition and fees.

  • Create Options for Processing & Prepayment

    Allow families multiple payment options to choose from, such as automatic withdrawals to one-time ACH or debit/credit card payments. Families can also pay ahead for known expenses throughout the year.

  • Improved Financial Transparency

    With real-time visibility into all incidental expenses, school administrators can produce reports, quickly answer enquiries, and maintain transparency and accountability.

  • Integration with FACTS Tuition Management

    If your school uses FACTS Tuition Management, Incidental Billing & Prepay Accounts can integrate to create a single system to capture all tuition and fees.

Flexible for Families

Families can manage costs for extracurricular activities, field trips, and textbooks on their terms, with flexible and convenient options that help them manage their wallet.

  • Convenient Payment Options

    From manual one-time payments to setting up automatic payments, or prepaying for known upcoming expenses, FACTS Incidental Billing & Prepay Accounts provides families with flexible options for managing finances.

  • Timely Payment Reminders

    Families will stay informed about upcoming charges and due dates, with timely reminders that help every user avoid missed payments and late fees.

  • Increased Transparency

    Detailed invoices and payment records allow families to easily track their expenses and gain a clear understanding of charges and payments made.

Learn More About FACTS Incidental Billing & Prepay Accounts

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Because of the ease of Billing with FACTS, it has really shortened my time spent on the charging of incidental billings. I love the way we can charge all the students at one time for one service, with different amount totals. Now I can input our lunch charges in minutes. Thank you for listening to your clients and their suggestions.

Karen Ray

Trinity Christian School

FACTS has been a total game changer for Kings – it’s had a significant positive impact on both our finance team and our families. Our tuition fee management is now 100% paperless and largely automated, late payments have dropped dramatically, and our debtor levels average below 3% throughout the school year.

Darren McDonald

Business Manager

Kings Baptist Grammar School

South Australia

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