Core Intelligence: The Intelligence Layer
Powering Modern K-12 Schools

No two families are the same. Capturing every relationship, every preference and every condition, so your team communicates with confidence, and every family feels respected, not confused.

• Flexible family relationship
• Communication preferences set per caregiver
• Financial responsibility recorded separately from communication arrangements
• Secure document management for reports, assessments, court orders and other critical records
• Caregiver portal access configurable per family situation

Your staff are your most important resource. Managing their records accurately matters for compliance, payroll (AU only), rostering and professional development. It is important to capture the details that matter for every staff member and connect them to the systems that rely on that information.

•  Record essential staff information
• Professional development recording and tracking
• Absence integration with payroll (AU only) and teacher supervision
• Casual staff arrival and departure tracking via our Visitor Management App

The enrolment experience shapes how a family feels about your school from day one. A complicated, paper-heavy intake process does not reflect the care your school actually provides. FACTS gives you flexibility in how you manage enrolments, whether you are entering them directly, importing from a third-party platform or using our eForms to capture the information.

• Direct data entry or CSV import for new enrolments
• eForms for digital information capture and import
• Integration with our API Library
• Real-time updates across your school 
• Enrolment data connected to academic, wellbeing and financial records from day one

Student wellbeing sits at the heart of what schools do. Core Intelligence gives your team the tools to record, track and manage wellbeing, health and safety matters and guidance conversations, all with the care and confidentiality those situations require.

The Guidance module was built alongside school counsellors to reflect the sensitivity of that work. With additional security layers that maintain the appropriate level of confidentiality, your counselling team can do their work knowing the right protections are in place.

• Capture a complete view of wellbeing (from positive to incident-based)
• Manage counselling, notes, referrals and schedules securely in one place.
• Log and track incidents with alerts, workflows and detailed reporting.

Core Intelligence goes beyond records, enrolment and workflows, connecting the wider operations that keep your school running every day.

From government reporting to library, boarding, international student, and visitor management, everything works together on one connected platform, powered by a single record, giving your team clarity and confidence across your school.

• Accurate, compliant Government reporting for AU/NZ schools
• Connected library management
• Oversight of boarding and international students
• Secure visitor management and tracking

Your school relies on multiple systems, but your data shouldn’t be fragmented. The FACTS API Library provides a secure, scalable integration framework that connects your existing platforms and supports future systems, keeping data aligned, consistent and accessible across your school.

Designed for flexibility and reliability, it ensures your ecosystem can evolve without compromising data integrity or operational efficiency.

• Flexible integrations with your preferred school systems
• Consistent, aligned data across all connected platforms
• Scalable architecture that supports evolving system requirements