4 Ways FACTS Forms Can Transform Your School’s Approach To Billing

When it comes to school billing, tuition fees are the headline event. However, schools generally manage a vast number of incidental payments across their operations. From enrolment fees to charges for camps, excursions, sports and music programs, extracurricular activities, fundraising and more, coordinating irregular and one-off payments creates a significant amount of work for schools using a manual approach.

FACTS Forms allows schools to manage recurring and ad hoc payments via a secure digital platform. Intuitive and highly customisable, it supports schools to transition from manual, paper-based systems and processes to a streamlined electronic approach that offers a range of benefits.

In this blog, we explore four ways FACTS Forms can transform your school’s approach to billing.

Managing permission and payments for irregular or one-off school activities creates a significant administrative burden – particularly if the area managing the event does so infrequently. Double-handling and errors are common, and reconciliation is often patchy at best.

FACTS Forms empowers schools to collect permissions and payment instantly and securely, supporting them to operate more efficiently and professionally while saving families time and hassle.

Schools collect a vast amount of data about their students and families. Managing incidental payments using paper-based processes exposes them to potential data breaches – particularly considering the education and training sector is one of the top 5 sectors targeted by cybercriminals. Likewise, schools accepting over-the-counter payments by cash or cheque are at risk of theft or fraud.

FACTS Forms offers level-1 PCI DSS (Payment Card Industry Data Security Standard) certification – the highest level of data security compliance – giving schools and families peace of mind that their personal and payment information is always secure.

Paper-based processes create an unwanted burden for families, too. If a notice about an upcoming excursion or event makes it out of a student’s school bag, parents must often complete the form, organise payment, and arrange for the notice to be returned to school. That’s if it’s not lost on the kitchen bench or completely forgotten about!

FACTS Forms lets families click a link in an email or SMS to complete digital forms and make payment instantly for school events, excursions, extracurricular programs, fundraising, and more. 24/7 accessibility and a wide choice of payment methods provide them with a convenient and modern way to pay for ad hoc expenses throughout the school year.

FACTS Forms has transformed registration and billing for De La Salle College’s private music tuition program – a highly manual process with multiple touchpoints across different school departments is now completely digital. Families receive a link by email, which allows them to complete the required paperwork electronically and make payment instantly from their mobile device at a time that’s convenient for them.

FACTS Forms offers industry-leading flexibility via an intuitive, easy-to-use platform. It’s quick and easy to customise forms with your school’s logo, colours, and images, and add and edit relevant fields for families to complete.

FACTS Forms supports unlimited users, empowering staff across the school to use the platform to streamline their administrative processes. From the business office to sports and music departments and the fundraising committee, users can create forms in minutes to facilitate efficient management of ongoing and once-off payments.