How You Can Build a Better School Website for Greater Online Presence

Does your school have an active website? Has it been updated recently? A school website is an important part of maintaining a presence online and bringing potential families offline with more enrollment and better community engagement.

So, how do you leverage your school website to get your school in front of more parents? Here, we will discuss why your school website is a crucial part of your school’s identity and how you can take advantage of it to highlight your school’s individual personality and connect with parents and families that resonate with you.

Why Your School Website Matters

For many families, the first way they meet potential schools is through a school website. This is your chance to make a statement and show who you are. On top of showing off your amazing school, your website is the place where you can directly engage with potential families, familiarize them with your values, and create a trustworthy reputation with current and future parents.

Creating a professional online presence is a key part of maintaining a successful school persona, enhancing your school’s reputation, and leading to better enrollment. Stay on top of your school website and update it at least every two to three years to take advantage of current SEO guidelines, giving you the best chance to rank higher with the Google algorithm and meet potential families.

The Importance of SEO Best Practices for K-12 School Websites

SEO, or Search Engine Optimization, is how your website will gain traffic on search engines. Leveraging SEO in your favor gains you more visibility as prospective families research school options for their students and can make your school’s content easy to find and engage with for current community members or stakeholders. Good SEO practices can also make your school more credible and enhance your reputation as it ranks higher on search engines and holds more authority.

Here are some tips you can use to better take advantage of SEO tools.

• Identify relevant keywords for schools. The right keywords can help your school website reach parents by showing how your site matches up with what parents are looking for. There are plenty of free tools to help generate the right keyword tags for your website. Keywords can be tricky, though. Avoid “keyword stuffing,” or using an excessive number of keywords on the page, as this can have a negative effect on your website’s SEO and make your page seem spammy.
• Make your mark with a relevant title tag and meta description. Start with a good title tag between 50 and 60 characters and a meta description not much longer than 155 characters. The title tag is the title of your webpage, and the meta description appears in the search results right underneath the title tag, giving visitors an idea of what they’ll find once they click.
• Boost SEO with relevant tags. Add alt (alternative) tags for better rankings, greater visibility online, and, ultimately, more clicks. Alt tags are HTML tags that add more textual information to the images on your site. On top of being a great accessibility tool, they create a perfect opportunity to add more SEO keywords to the page. Search engines like Google or Bing have bots called search engine crawlers that can use these tags to index your website and make it available on search engines for potential visitors to find.
• Use a clear and straightforward URL structure. Keep it short, include keywords, and ensure your URL clearly shows that it’s about you. How else will potential families remember your website?
• Take advantage of social media and customer reviews. Word of mouth has always been the best promotion. Use social media and reviews from members of your community to lead new people to your website and boost traffic organically.
• Update website content regularly. Keeping the content on your website fresh and accurate can aid not only your community but your SEO rankings, too, especially if you’re updating keywords and tags in a timely manner.

Trends in Website Design for Schools

While maximizing SEO tools to get your website out there is important, you also need to ensure you have an inviting and engaging design to keep people engaged while online. There are plenty of trendy designs and layouts to consider, but here are some of the ways you can create a website that’s best for your school.

• A mobile-friendly and responsive design. Families crave convenience, especially the new wave of Gen Z parents enrolling their students in school. Make it possible for them to access school information from their phone or tablet anywhere and at any time.
• Use a user-friendly layout and easy navigation for website visitors. As you design your website, consider various visitors and how your space can cater to everyone. Put the important information your visitors need front and center, making it possible for them to get where they’re going without frustration or confusion, and be thoughtful about what other accessibility features you can include on your site, like contrasting colors or larger text.
• Incorporate more multimedia elements. Liven up your website with images, videos, or even virtual tours at your school. This is a great way to show more of your school’s personality while also giving website visitors and potential families a chance to see more of what life is like for your community.

Best Practices for K-12 Websites

Now that you know what you need to make your perfect school website, keep a few best practices in mind to maximize efficiency and your online presence’s effect on website visitors.

• Ensure your website is WCAG and ADA compliant. Accessibility is a priority for every website, including yours. With these guidelines, you can be sure everyone who visits your website can find what they’re looking for.
• Keep school information current and make it easy to contact you. Provide current news and updated blog posts on your website, so families can always be up to date on current happenings at your school. If they have questions or need to talk to someone, having contact information and call-to-action buttons readily available will make them feel even more at home on your website.
• Engage with the community on social media. We already talked about how social media can help with your website’s SEO rankings, but it’s also the perfect place to meet new community members, build connections, and attract people to your school.

Are you ready to build your perfect website? With the right tools and resources, you can have a school website that is efficient, effective, and inviting for everyone at your school and new families coming to meet you.

Don’t take on the task of building your website alone. With FACTS School Site, you have a specialized design partner that’s ready to do the heavy lifting. Drag and drop to make your unique design, start with a themed template, and easily update content, alt tags, or other SEO information.

Learn more about Website Services or explore our templates now.

Welcome to the era of digital enlightenment! Remote training has evolved from a mere alternative to a cornerstone in the realm of learning and development. In this virtual arena, our collective goal is to attain mastery in virtual learning. Yet, the question remains: how do we transcend mere screen-sharing to craft impactful learning journeys? The solution lies in strategic planning and precise execution. Here’s your guide to steering the ship of remote training towards the horizon of success.

The foundation of effective virtual learning is engagement. It’s the spark that lights the fire of curiosity and keeps the flames of participation burning. We recommend that you adopt the following strategies to cultivate this environment:

• Personalize the Experience: Go beyond a warm welcome. Tailor the training with relatable scenarios that reflect learners’ actual work environments. Implement adaptive learning techniques to adjust individual experiences based according to their own personal progression.
• Collaborative Platform: Leverage tools enabling community discussion and collaboration. Encourage idea-sharing across departments and cohorts and consider empowering learners to form their own groups for deeper collaboration. Additionally, integrate opportunities for one-on-one dialogue to facilitate coaching, feedback, and mentoring interactions.
• Interactive Content: Explore virtual simulations to replicate real-world tasks. Introduce role-playing exercises enabling learners to hone problem-solving and decision-making skills within a controlled virtual environment. Additionally, reimagine quizzes and polls not only as assessment tools but also as prompts to stimulate thought and discussion among learners.
• Gamification: Inject elements of play such as leaderboards, badges, or points to turn learning into an engaging adventure. Design scenarios that encourage learners to apply their knowledge in a competitive yet collaborative setting.
• Micro-learning: With limited attention spans and the risk of cognitive overload in the virtual space, microlearning offers a solution. Break down complex subjects into bite-sized chunks, enhancing flexibility and bolstering retention rates.

Choice empowers learners. Flexible learning paths let them take control of their learning journey, leading to increased motivation and relevance.

• Define Milestones for Success: Construct learning tracks with clear milestones to guide learners towards success. Learn how setting achievable milestones not only motivates but also provides a roadmap for progress, ensuring a structured and effective virtual learning experience.
• Adaptive Learning: Use platforms that adapt to the individual’s learning pace and style, providing suggestions for further learning based on their progress.
• Self-Directed Learning: Create a catalog of learning modules for learners to choose from, allowing them to build a personalized curriculum.
• Continuous Progress Tracking: Offer dashboards where learners can visualize their growth and set personal goals.

Just as regular health check-ups are essential, so are assessments and feedback. Understand what knowledge is being retained and understand how the training is being received. Use this to your advantage to continually evolve your learning strategy. Do this by:

• Measure Comprehension: Use a variety of assessment forms, from multiple-choice questions to practical demonstrations, to ensure learners understand the material.
• Identify Gaps: Use assessment data to pinpoint areas where learners may need additional support or resources.
• Give a Voice to Learners: Use surveys, suggestion boxes, and direct conversations to modify your approach based on learner input.
• Commit to Continuous Improvement: Commit to acting on feedback and transparently share how it’s being used to refine training programs.

The journey to effective virtual learning is ongoing and ever-evolving. By implementing these strategies, you’ll not only deliver content but also create an immersive and impactful learning experience. Keep your eyes on the prize—engaged, informed, and satisfied learners—and your virtual training sessions will indeed be legendary. Now, raise your virtual glass, to the future of learning!

At FACTS, we know that even the best educators can’t perform to their highest potential when they’re held back by inefficient, clunky software. That’s why our team of former teachers and educators have poured their years of experience into FACTS SIS, helping create a powerful platform that caters to the unique needs of everyone in your school community: teachers, administrators, admissions staff, families, and students.

Keep reading to discover top features for each FACTS SIS user group and how this solution can revolutionize your school’s management and create a cohesive educational environment for everyone involved.

Top Features for Teachers

Teachers play a pivotal role in shaping the educational experience. FACTS SIS offers an array of features tailored to support teachers in their daily tasks:

Unified Platform: Take classroom attendance, create assignments, calculate grades, record comments, and take behavior notes—all in one place.

Data Analytics: Easily summarize grading data, identify classroom trends using analytics, and load student grades, behavior notes, and attendance.

Lesson Planning: Efficiently document daily class goals, instructions, and procedures, structure learning content, and save for future use.

Communication Tools: Make announcements, start discussions on your Class Wall, use Chat to communicate with students, and update your class calendar with events.

Top Features for SIS Admins

School administrators require robust tools to manage a myriad of tasks. FACTS SIS empowers administrators with features that enhance efficiency and communication:

Health Management: Manage medical events, immunizations, and medication administration.

Scheduling and Enrollment: Schedule and enroll students into classes and maintain communication with students, staff, and parents via email.

Demographic Management: Easily manage addresses, relationships, and other demographic information.

Financial Management: Quickly and conveniently manage financial accounts and cafeteria items for lunch ordering.

Top Features for Admissions Staff

Admissions staff are at the forefront of welcoming new families to the school community. FACTS SIS provides features that simplify the process:

Integrated Parent Platform: Enjoy easy-to-configure inquiry, application, and enrollment processes for parents.

Comprehensive Dashboards: Access detailed overviews of dashboards, queues, and reporting.

Seamless Payment Integration: View a seamless integration with payment plans.

COMING SOON: Email Series Manager will allow users to create automated emails, reducing the burden on Admissions teams.

Top Features for Families

A strong school community includes informed and engaged families. FACTS SIS offers features that keep families connected and informed:

Lunch Management: Browse lunch menus, pay for lunches in advance, or reload students’ balances.

Financial Management: View account balances, make payments, access the Financial Management hub, and see tax statements.

Online Forms: Submit enrollment, re-enrollment, or other required school forms through the online portal.

Academic Reports: Easily access student academic reports to stay up to date on grades, attendance, and more.

Top Features for Students

Students thrive in an organized and supportive environment. FACTS SIS offers features that help students manage their academic responsibilities:

Assignment Management: Quickly see currently assigned or future homework and classroom assignments.

Progress Tracking: View daily, weekly, or monthly academic progress at their convenience.

Homework Upload: Conveniently upload homework directly to the online portal for classes.

Calendar View: View homework assignments and class events in a convenient calendar layout.

Ready to give everyone at your school the tools for success? Learn more about how you can implement FACTS SIS at your school here.

Embarking on a journey of growth and development is a noble pursuit, whether in the realm of education or the world of sports. Just as educators and school administrators engage in professional learning to enhance their skills and knowledge in the classroom, Olympians dedicate themselves to rigorous training to prepare for the ultimate competition. Either way, the effort is inspiring. While you may not think of educators as Olympians, the similarities in their paths to excellence are more aligned than not. Here’s how:

Setting Goals

Just as Olympic athletes set their sights on medals and personal bests, educators establish objectives to improve student outcomes and refine their teaching or leadership strategies. For Olympians, this might mean improving their time in the 100-meter dash. For educators, it could involve adopting new pedagogical techniques or integrating technology into their classrooms. Both processes begin with setting clear, measurable goals that provide direction and motivation.

Continuous Training and Learning

Professional development, when approached with an Olympian mindset, becomes a task of discipline and focus. For educators, this means setting high standards for personal achievement and continuously seeking knowledge and skills that will translate into better teaching.

Olympians spend years training to compete at the highest levels. They undergo daily routines that involve physical training, nutritional plans, and mental conditioning. Similarly, educators must dedicate time to ongoing professional development to keep up with the latest educational research, teaching methodologies, classroom management techniques and administrative practices. This might include attending workshops, participating in webinars, or pursuing advanced degrees. Continuous learning is crucial in both fields to stay at the top of their game.

Coaching and Mentorship

Athletes work closely with coaches who provide feedback, devise training plans, and offer emotional support. In education, certified instructional coaches can play a vital role by recognizing a teacher’s strengths and focusing on their identified areas of improvement. Professional learning communities within schools often serve similar purposes, providing platforms for sharing knowledge and collaborative problem-solving. These relationships help both athletes and educators to refine their techniques and overcome challenges.

Assessment and Feedback

Just as Olympians use video analysis to review their performance and identify areas for improvement, educators can benefit from self-reflection on a recorded lesson to refine their approach and enhance their classroom delivery. This cycle of learning, applying, and reflecting is crucial for educators to evolve and succeed in their roles, ultimately leading to the winning outcomes they seek for their students.

For athletes, feedback comes from races and competitions, which indicate areas of strength and those needing improvement. Similarly, educators receive feedback through student assessments, peer reviews, and administrative evaluations. This feedback is essential for growth, allowing both groups to make informed adjustments to their strategies and techniques.

Addressing summer learning loss requires a comprehensive approach that extends beyond traditional classroom instruction. By incorporating academic interventions, enrichment activities, and family engagement, summer school programs can not only prevent the slide but also enhance the educational experiences ensuring students return in the fall ready to learn and succeed.

Resilience and Adaptability

Olympic athletes often face setbacks, such as injuries or defeats. However, their success largely depends on their ability to bounce back and adapt their strategies. Educators, too, encounter challenges such as changing curriculum standards, diverse student needs, and shifts in technology.

Like athletes, educators can practice visualization, picturing successful teaching scenarios and positive student interactions to enhance their performance. Emphasizing the importance of a growth mindset, teachers can learn to embrace challenges and view failures as opportunities for growth, much like athletes do after a loss or setback.

Peak Performance

Ultimately, the goal for both Olympians and educators is to achieve peak performance. For Olympians, this is about winning medals and setting records. For educators, it’s about maximizing student engagement, learning, and success. Achieving these high levels of performance requires not only individual excellence but also an environment that supports such growth—through infrastructure, resources, and community support.

Conclusion

The journey to excellence, whether on the track or in the classroom, is marked by dedication, ongoing training, and the relentless pursuit of improvement. By drawing parallels between the preparation of Olympians and the professional development of educators, we gain a deeper appreciation of the commitment required in both realms. As we continue to support and celebrate the achievements of our athletes, let’s also champion the vital work of our teachers and school administrators whose efforts are equally worthy of gold-medal recognition.

Do you have one employee and endless time to train? Congratulations—you don’t need a learning management system (LMS)! For the rest of us, we rely on our LMS.

Assessments have undergone the ultimate makeover. At one time, the dreaded final assessment marked the end of a course of learning and, usually, the end of planning for the trainer or instructor. Technology and e-learning have changed all that, elevating assessments as a powerful tool for modern users.

Today’s assessments can increase engagement and change behavior. They measure the knowledge and skills mastered and, at the same time, the data gathered can be employed to precisely identify overall areas of strength and weakness within a learning program. This data then helps to direct personalized learning paths–an underutilized tool in most fields. Perhaps the most benefit is realized by non-traditional or specialty industries that previously could not deliver interrelated assessments, offer custom certifications, or easily modify their learning programs.

One such example is the online assessment from the National Catholic Education Association (NCEA). Widely used throughout Catholic dioceses by school teachers and parish catechists, NCEA offers the Information for Growth (IFG) program to measure the effectiveness of both youth and adult religious education programs. Adults (teachers, catechists, and self-driven learners) use the assessment tool to identify ongoing formation needs and to receive recommended courses in a dynamically created individual learning pathway. NCEA ACRE is an assessment of faith formation programs for students and youth. The benefit for parishes, schools, and dioceses is the ability to widely measure knowledge and auto-generate reports on progress. Using these reports, leaders can make changes to improve the continuity and quality of their formation programs and more successfully deliver faith formation programs to future generations.

Another example of specialized use is OnToCollege’s ACT/SAT/PSAT Prep for individuals and schools. When preparing for the actual assessments, which can be administered online or on paper, it is essential to take a prep course that will simulate the chosen test environment. A paper and pencil practice test won’t simulate an online assessment. The data from the online practice test benefits the students through the tracking and reporting of students’ answers, time spent, and areas of strengths and weaknesses. It yields the additional benefit of guiding schools in the development of learning programs. The online prep version is frequently updated to replicate the look and feel of the actual assessment. An accurate simulation puts the students at ease through repetition and familiarity, reducing test anxiety in a high-stress environment.

The evolution of traditional learning management systems to robust training platforms with built-in authoring and easy customization has made it possible to maximize your assessments. One area of increased potential is the development of talent through personal learning paths. Through pre-assessments, frequent measurement, and customized learning, users are encouraged to share responsibility in their learning journey. Learner-specific goals are set, and data-driven recommendations are offered to help them achieve those goals. Real-time analytics provide administrators access to each learner’s progress and allows for timely adjustments as needed.

So, what can organizations do to deliver e-learning assessments and best take advantage of the benefits?

It starts with the technology. Mobile platforms offer opportunities for assessments that are immersive, interactive, gamified, and most importantly, data-rich. Because a variety of learning styles necessitates a variety of assessment techniques, look for a platform that has the capabilities and tools you need to deliver functional assessments.

• Will you be able to create a variety of assessments in different formats as appropriate? (Such as game- or simulation-based assessments)

• Can you develop and manage large banks of assessment questions?

• Is there a built-in assessment/survey tool to conduct quick or in-depth assessments, polls, or surveys?

• Do you have the ability to set a time limit on the assessment?

• Can you scramble answers at the individual question level to maintain reliability?

• Will you receive item analysis for each assessment question (over time) to help your instructional designers analyze question effectiveness?

• How easy is it to update and change the content of your assessments?

Next, lay out a plan to include assessments in the entire the learning process. Place them at the beginning and end of your training as well as various checkpoints in between. In fact, start with assessments before hiring by using them in the pre-employment phase, as a recruiting tool. Using your organization’s real-world scenarios, you can assess candidates on simulated tasks and situations. This approach can identify top talent and assist in evaluating potential employees’ abilities. Onboarding is also a great use for innovative and engaging assessments. Do your learners understand the essential introductory information you need them to know? Can they demonstrate its use? And do you have proof that mastery has taken place? This knowledge is powerful!

True or False: Technology has truly transformed the way learning is delivered, consumed, and assessed?

True! Online assessments improve learner engagement, provide increased tracking and reporting, improve learning and performance – and ultimately deliver a more effective way to build, grow, and develop your team, your customers, and your business.

If you have ideas for integrating online assessments into your team’s existing platforms, send us a message and let’s start brainstorming today!

It’s no secret that Taylor Swift’s Eras Tour (and her catalog of music) is making a massive impact on pop culture and economies worldwide. It’s projected that the Eras tour could gross $2.2 billion in North American ticket sales alone, according to survey data provided to CNN. That doesn’t include the economic ripple effect that happens as Taylor Swift fans (a.k.a. swifties) sell out hotels and fill restaurants in any city where she performs.

Quotes from Swift’s song lyrics and stories about her relationship history have also become an integral part of today’s pop culture vocabulary. Her music and legacy dominate conversations across traditional and social media.

None of these successes are accidental. Taylor Swift is the master of her own story. And she’s mastered adapting to change. Like Swift, K-12 schools are often faced with external factors that require adaptation—including technology innovations, changing federal funding, and new expectations from families. Here are a few takeaways from the Eras Tour that can help schools better adapt to the changes that impact them.

Turn Difficult Circumstances Into Growth Opportunities

Many factors contributed to the Eras Tour’s success. Timing is among these factors, as TIME Magazine points out. In a post-COVID-19 world, people craved a concert experience that would get them out of the house. Taylor Swift strategically capitalized on this desire, swooping in at the perfect moment to give fans what they were looking for.

Just as the COVID-19 pandemic changed the entertainment industry, it also impacted the education landscape. Though students have been back in the classroom for a while, schools still experience residual effects from the pandemic on student mental health, social skills, and maturity levels. One strategy for addressing these challenges is emphasizing social and emotional learning (SEL), which helps young people apply knowledge and skills to manage emotions and maintain supportive relationships.

Schools can also adapt to digital changes brought on by the pandemic by implementing practices to thoroughly track and better understand student behaviors. An effective student information system can make this process simple for teachers, while automatically syncing this data to a student’s account, providing easy access for parents.

Master Marketing to the Right Audience

Not only is Taylor Swift an engaging performer—she is a master marketer. Writer Marc Schneider with Billboard noted that “she understands her audience and has cultivated an iron-clad personal brand through her genuine connection with them.”

Knowing what your audience wants and needs is as essential for K-12 school administrators—especially those who work for private or independent schools—as it is for entertainers.

But who is the primary audience for K-12? Many parents preparing to send their children to school today are a part of Generation Z, which includes anyone born between 1997-2012. They are a generation who grew up with technology integrated into every aspect of life, making them more inclined to seek information and communicate online. Phone calls are replaced by text messages and research about schools takes place online rather than in person.

Just as Taylor Swift switches up her marketing strategy to appeal to the changing interests of her audience, schools need to adapt to succeed. This can include a responsive, mobile-friendly website, direct messaging capabilities, and a strong presence on social media platforms.

Additionally, today’s parents desire to provide their children with high-quality education that is also affordable. Using technology that gives families the option to set up tuition payment plans makes education more accessible while serving as a crucial marketing tool for a school. Check out this blog post for more tips on marketing to Gen Z parents.

Lean Into the Current Era

A major part of mastering the skill of adapting to change is learning how to reinvent yourself. Taylor Swift is certainly an expert on this. Her first album, which was released in 2006, was a country record. But Swift has since branched out into multiple other genres including pop, electropop, indie folk, and rock (check out Billboard’s article for a full breakdown).

But what does this flexibility to switch genres say about Swift’s ability to adapt to change? While this acts as another marketing strategy (adding more genres to your repertoire is a great way to expand your fanbase), it also speaks to Swift’s fearlessness in responding to the external events that impact her. Rather than letting relationship breakups, public criticism, or shady record labels hinder her success, she leans in and makes those challenges work to her advantage.

K-12 schools are also frequently faced with external changes they can’t control. But like Swift, they can control how they respond to those changes. Quickly and effectively reacting to things like the upcoming expiration of EANS and ESSER, rising cybersecurity threats, and summer learning loss can have a massive impact on long-term success.

What’s the difference between a software provider and a partner? Here’s a quick comparison.

The bottom line is partnership drives success. Distinguishing between a partner and a provider is especially important in the K-12 education sector. Your school needs technology that goes above and beyond. So, finding a company that not only knows software but also deeply understands your mission is crucial.

Let’s take financial aid assessment as an example. For many schools, connecting the right families with financial aid opportunities is essential. But assessing needs and determining if students are the right fit can be a time-consuming, manual process. That’s where technology comes in. There are a variety of tools on the market that can make the financial aid assessment process easier, but how can you identify which company will be a true partner for your school and not just a provider? Here are a few things to look for.

A Partner Creates a Better Experience:

Any financial aid software provider will offer tools to turn manual processes into digital ones. But through partnership, you’ll receive support that improves the administrator and family experience in every aspect. You can expect:

A Lighter Workload:

Automated family communications and an easy-to-use interface save time for administrators. But more than that, a partner will take on the responsibility of helping families troubleshoot issues and answering their questions, so you don’t have to.

Proactive Error Prevention:

Your school will no longer worry about putting out fires when mistakes are made. A partner will work with you to minimize data entry errors, ensure data accuracy, and create quicker processing times for a more efficient financial aid process.

Less Stress for Families:

A true partner understands that when your students thrive, so does your school. They know that applying for financial aid can be a stressful experience for families. And they’re dedicated to providing a seamless, user-friendly experience to minimize frustration.

A Partner Prioritizes Your School’s Needs:

Like software providers, a good partner knows technology. But in a partnership, you’ll also receive access to a team of experts who are equipped to understand and implement your school’s specific priorities. This can look like:

Empowering Your Staff:

Simply getting the job done isn’t enough. You need a partner who will serve as an extension of your team, giving you the tools, support, and flexibility necessary to connect you with the right families.

Connect With the Right Students:

A transparent approach to financial aid helps schools reach students who are the best fit, regardless of socioeconomic backgrounds. With a software partner who truly cares about the success of your school and students, you’ll have the support needed to reach those students.

Building a Positive Reputation:

A committed financial aid management partner will care about the effectiveness of your software and the reputation of your school. They’ll help you demonstrate a commitment to providing access, which will convey a favorable message and foster community relationships.

A Partner Minimizes Risk:

During the financial process, your school collects a multitude of sensitive information. Keeping this data safe is a big job. Collaboration with a financial aid partner gives you access to experts who will minimize security risks for you. This creates:

Reliable Data Protection:

A trusted partner will employ advanced security measures and encryption protocols in their system, so your families never have to worry if their data is protected. And your school doesn’t have to fear the possibility of a data breach.

Easier Compliance:

Staying compliant with data protection laws is crucial in the financial aid assessment process. Working with a partner who upholds high standards of data security will save you time and give you peace of mind.

Community Trust:

Parents want to send their children to a school they trust. For many families, their first interaction with your school is through a financial aid application. A good partner can help you start that relationship on a positive note by ensuring their data is safe.

When it comes to financial aid assessment software, partnership is a key factor in building community relationships, saving time for school staff, and minimizing security risks. At FACTS, we’re more than just a software provider. We are dedicated to partnering with schools in elevating education.

Want to learn how we can support your school’s financial aid management process? Chat with our team

Did you know schools have been at the center of Earth Day from the very beginning? Senator Gaylord Nelson announced the initial idea for Earth Day at a teach-in on college campuses to encourage student participation and activism. The support of educators and students played a critical role in environmental activism then and now.

How can K-12 schools continue this legacy and celebrate Earth Day in 2024 and beyond? It’s common for schools to use a lot of paper in the classroom and the administrative office. One simple way to reduce your school’s carbon footprint is to automate manual processes. Here are five tools that can help school administrative offices reduce paper usage and contribute to environmental conservation.

1. Collect Admissions and Enrollment Packets Online

Switching to an online admissions and enrollment process is a great first step toward going paperless. Not only is this good for the environment, but it can also save time for admissions staff. FACTS Application & Enrollment allows administrators to view applications and enrollment packets as they are completed—so no more waiting and worrying about mail delays.

2. Use Digital Financial Aid Applications

For many private and independent schools, financial aid is a crucial part of the admissions process. But it also involves a lot of documents including application forms, tax records, and more. Collecting and storing large quantities of paper records is tedious and not great for the environment. Bringing your financial aid process online is a great way to reduce paper waste while creating a better experience for school staff and families.

FACTS Financial Aid Management allows schools to create a custom online application to securely collect family financial data and decrease the need for paper documentation.

3. Eliminate Paper Tuition Checks

Switching to an online billing system offers sustainability for schools and affordability for families. Schools can remove the need for paper checks by allowing families to make tuition and fee payments online. Tools like FACTS Payment Plans give families the flexibility to set up online plans that allow them to make smaller payments over a longer period of time.

4. Keep Parents Up to Date With Less Paper

Instead of sending home paper newsletters and notices, schools can use digital communication methods to keep parents informed. A dedicated app or email newsletter can deliver information efficiently without the need for paper.

FACTS Family Custom App is a great option for schools using other FACTS products. It links to the products you use, giving families one convenient online platform to access grades, calendars, announcements, and more.

5. Simplify Data Management and Reporting

Implementing a student information system allows for easier online data management so you no longer need to print reports.

FACTS Student Information System connects all school activity from cafeteria management to standards-based grading, attendance tracking, and more. This allows teachers and administrators to access all school and student information digitally in one, central location, reducing the need for paper usage and improving efficiency.

Want to learn more about how FACTS can help your school save time while positively impacting the environment? Chat with our team.

Does your current solution for managing financial aid meet your schools’ needs? 

When you’re stuck using manual processes or inefficient software, you end up lamenting about the same problems day after day. Remarks like “this takes way too long” or “I worry we’re not connecting with the right students” might sound familiar. 

For many schools, ensuring that every student who is a good fit has access to financial aid is essential. But, managing financial aid assessments can be time-consuming. Here’s how comprehensive financial aid assessment software can turn three common frustrations into triumphs. 

From: “Reaching the right students is challenging.” 

To: “Getting financial aid to the right students is easy.” 

By offering financial aid, schools can remove barriers to success, giving talented, high-achieving students access to quality education. But determining financial need can be time-consuming. 

Robust financial aid assessment software can streamline this process for school staff and give you a clear idea of families’ finances, making it easier than ever to admit students who are the best fit, regardless of their financial circumstances. 

From: “We waste too much time on inefficient processes.” 

To: “Our financial aid procedures are streamlined.” 

An inefficient approach to financial aid assessment creates frustration for school administrators and families. The right tool will save time for staff and create a transparent and fair system. Plus, when families have a user-friendly solution, fewer questions and concerns will be directed to your school. 

You need a solution that offers: 1) secure collection of necessary data, such as tax, financial, and personally identifiable information; 2) technology that can suggest award amounts; and 3) automated award notifications and follow-up communication with families to collect missing documentation. 

From: “Can we protect our families’ data?” 

To: “We trust that our data is secure.” 

Schools collect a lot of sensitive data during the financial aid process. Ensuring that data is protected is essential, but it can also be a frustrating and time-consuming process when you don’t have the right tools. 

 A well-designed financial aid assessment system makes protecting data easier, keeping school and family information safe and mitigating the risk of legal issues.  

 Ineffective financial aid assessment practices will cause your administrators and families to repeatedly experience the same frustrations. But with a thoughtful approach and comprehensive software, your struggles will become successes. At FACTS, we’re committed to providing tools that help schools and students excel. To learn how FACTS Financial Aid Management can support your school, chat with our team. 

Teaching is a rewarding yet demanding profession. From lesson planning to managing student behavior, stress is something every teacher can expect to encounter at some point in their career. Prioritizing your well-being is essential for maintaining an efficient classroom. Here are five strategies to help you better manage stress at school.

Mindful Morning Rituals

Start the day on a positive note by incorporating mindful morning rituals into your routine. Try meditation, deep breathing exercises, or simply taking a few moments for quiet reflection at the start of your day. Coming to school with a calm and centered mindset can help set the tone for the rest of the day and better equip you to handle any challenges that may arise.

Get Some Fresh Air

Instead of spending your breaks cooped up in the staff room, take advantage of the outdoors. Whether it’s a brisk walk around the school grounds or finding a quiet spot to sit and enjoy nature, spending time outside can provide a much-needed mental refreshment. Fresh air and sunlight have been shown to reduce stress levels and improve overall mood, making outdoor breaks a valuable tool for teachers.

Creative Expression<

Engage in creative activities outside of the classroom to channel stress and express yourself. This could include painting, writing, gardening, or any other hobby you enjoy. Creating something with your hands can be therapeutic and offer a welcome break from the demands of teaching. Plus, you get an opportunity to explore your passions and cultivate a sense of fulfillment outside of work.

Cultivate a Support System

Build a strong support network of fellow teachers who understand your unique challenges. Having colleagues to lean on for advice, encouragement, and empathy can make a world of difference in managing stress. Consider forming a teacher support group where you can share experiences, vent frustrations, and offer each other support. Feel relief and security knowing you’re not alone.

Incorporate Humor

A sense of humor can be a gamechanger on tough days. Alleviate tension and put things into perspective by spinning a difficult situation into something positive. Share a funny story with your students, add some humor to your lessons, or share a laugh with fellow teachers and staff. Laughter is the best medicine after all.

Intentionality and creativity are key to managing stress as a teacher. Implementing these strategies into your routine can lead to a healthier and more balanced life at your school. Taking care of yourself enables you to support your students better and thrive in the classroom.

In an era where education increasingly hinges on digital resources, ensuring that every student has access to high-speed internet isn’t just a goal—it’s a necessity. Enter the E-rate program, a federal initiative designed to make high-speed internet access affordable and reliable for schools and libraries across the United States.

Understanding E-rate

E-rate is not just another funding opportunity; it’s a strategic federal program aimed at leveling the playing field for all students in the digital age. By providing discounts on services needed for high-speed internet access, E-rate plays a crucial role in ensuring educational institutions can afford the broadband connectivity that is now essential for learning.

The FACTS Advantage

While the benefits of E-rate are clear, navigating the application process is often anything but. FACTS understands that school administrators have enough on their plates without adding the complex, tedious task of E-rate applications. Through our E-Rate Consulting services, we partner with you to secure Category 1 E-Rate funding, focused specifically on bringing broadband to your school. Put simply, we take the burden off your shoulders, handling the intricate details of the E-Rate process so you can focus on what you do best—supporting your students, staff, and school.

Simplifying the E-rate Application Process

When you partner with FACTS for your E-rate application, you gain a dedicated team that guides you through every step of the process.

• Data Collection and Documentation: We assist in gathering all necessary information and managing the required documentation, ensuring nothing is overlooked.
• Submission of Paperwork: From service bids to funding applications and certification, FACTS handles all submissions, making sure everything is in order and submitted on time.
• Compliance and Reviews: We respond to any compliance questions and navigate the review process on behalf of your school, ensuring adherence to all program requirements.
• Monitoring Deadlines and Policy Adjustments: E-rate policies and deadlines can change. We keep a close eye on these adjustments, ensuring your application remains compliant and is submitted within the necessary timelines.

Our role is to streamline the E-rate application process, ensuring your school can secure the funding it needs for broadband access without the administrative headache.

Want to learn more about how this all works? Watch our on-demand webinar for more details.

Take the Next Step

For private school administrators looking to enhance or support their school’s digital infrastructure without the burden of navigating the complex E-rate application process alone, leverage the expertise of FACTS E-Rate consulting.

Contact us today to learn how we can assist you in securing high-speed broadband and ensure your students have the resources they need to thrive in a digital world.

As we approach September 2024, private school administrators are bracing for the expiration of both Emergency Assistance to Non-Public Schools (EANS) and Elementary and Secondary School Emergency Relief (ESSER) funds. These resources have been instrumental in supporting schools through the unprecedented challenges brought about by the COVID-19 pandemic. However, as these funding streams come to an end, administrators need to look ahead and strategize on how to sustain and enhance their educational programs.

Understanding the Impact

The expiration of EANS and ESSER funds marks the end of significant financial support that helped private schools manage during the pandemic. These funds covered expenses ranging from sanitation and health measures to technology upgrades and remote learning capabilities. The withdrawal of this support will undoubtedly leave a gap that needs to be addressed thoughtfully and efficiently.

The Promise of ESSA Equitable Services

The Every Student Succeeds Act (ESSA) offers an alternative pathway for private schools to continue to access and receive federal funding. While ESSA funds are not directly allocated to private schools, they are entitled to equitable services in certain program areas facilitated through either their local education agency (LEA) or by using a third-party provider, like FACTS. Understanding how to navigate this process is key to unlocking potential support in areas such as professional development, instructional materials, and educational technology.

Strategies for Leveraging ESSA Equitable Services

1. Build Strong Relationships with LEAs: Success in accessing ESSA fund begins with fostering positive relationships with local education agencies. Open lines of communication and collaborative planning are essential for ensuring that the needs of private school students are met.
2. Identify Needs and Prioritize Services: Conduct a thorough needs assessment to determine the areas where your school requires the most support. Prioritize these needs in discussions with your LEA to ensure that the services provided are impactful and aligned with your educational goals.
3. Understand Eligible Programs: ESSA covers various programs, including Title I instructional services for underperforming, academically disadvantaged students, professional development for teachers under Title II, and English language acquisition programs under Title III. Familiarize yourself with these programs and identify how they can support your school’s specific needs.
4. Engage in the Consultation Process: Active engagement in the consultation process with your LEA is critical. This process determines how equitable services are provided and ensures that the services address the needs identified by private schools.
5. Leverage Technology and Professional Development: With the shift in education towards more digital and blended learning environments, using ESSA funds for technology integration and professional development can be particularly effective. Focus on initiatives that build teacher capacity and enhance student learning experiences.
6. Monitor and Evaluate Services: Once services are being provided, it’s important to monitor their effectiveness and ensure they are meeting students’ needs. On-going feedback ensures that strategies will be adjusted as necessary to maximize the impact of the support received.

Turning Challenges into Opportunities

The expiration of EANS and ESSER funds presents both challenges and opportunities for private school administrators. By pivoting towards ESSA Funding, schools can continue to access federal support for critical educational services. The key to success lies in understanding the intricacies of the ESSA framework, engaging constructively with LEAs, and strategically aligning the available services with the school’s needs. This transition period offers a chance to reinforce the resilience and adaptability of private schools, ensuring they continue to deliver high-quality education in the post-pandemic landscape.

Interested in a free ESSA Consultation with FACTS? Contact the FACTS team to see what funds are available for your school.

As the academic year winds down, educators and administrators face the perennial challenge of summer learning loss, a phenomenon where students lose academic skills and knowledge over the summer months. Research shows that the average student loses 17-34% of the previous year’s learning gains over summer break, with losses being more pronounced in math and reading skills. This can have a cumulative effect, widening the achievement gap and setting students back at the start of the new school year.

Addressing this issue requires a multi-faceted approach that not only reinforces academic learning but also engages students in enrichment activities and encourages at-home family involvement. Below, we outline a comprehensive summer school plan designed to mitigate summer learning loss and prepare your students for the school year ahead.

Planning a Summer Learning Program

FACTS understands that planning a summer learning program presents a unique set of challenges for schools, requiring careful consideration and resource allocation. That’s why we specialize in partnering with schools to plan a comprehensive summer school program that includes academic intervention, enrichment activities, and family involvement, designed to mitigate summer learning loss while simultaneously enriching students’ educational experiences.

Academic Interventions

1. Targeted Academic Programs: Summer courses focus on core subjects like math, reading, and writing. We use current assessment data to tailor content to student needs, helping to bridge achievement gaps.
2. Blended Learning Environments: FACTS incorporates technology to create a blended learning opportunity. These online programs offer personalized learning experiences, enabling students to progress at their own pace.

Enrichment Activities

1. Arts and Culture: These enrichment programs boost creativity and global cultural appreciation. Students engage in immersive artistic activities, exploring art history and techniques, or take virtual “trips” to countries such as Greece, Egypt, Kenya, and Costa Rica, diving into each nation’s music, food, games, and history.
2. STEM Activities: Through engaging hands-on activities and labs with reusable materials ranging from building blocks to programmable robotics, these projects promote creativity and problem-solving, turning a curiosity in science and engineering into a lifelong passion.
3. Academics Through Baking: This innovative enrichment program blends math, literacy, and science with practical baking activities, enabling students to master STEM and literacy concepts through a series of lessons that culminate in a collaborative baking project.

At-Home Family Activities

1. Promote Reading for Fun: Encourage students to read daily. Create summer reading lists tailored to students’ interests and reading levels. Partner with local libraries to inform students about summer reading programs, which often include incentives for meeting reading goals.
2. Incorporate Math in Everyday Activities: Math loss can be more severe than reading loss over the summer. Encourage parents to integrate math into daily activities. Cooking, shopping, and even playing certain games can reinforce math skills in a fun and practical way.
3. Utilize Online Learning Tools: Digital resources can be a game-changer for keeping students engaged academically during the summer. Recommend educational apps and websites that offer practice in various subjects. Many platforms gamify learning, making it more appealing to students.
4. Encourage Educational Trips: Museums, zoos, and science centers offer educational experiences that can enrich students’ understanding of various subjects. Encourage families to plan visits to such places or organize school-sponsored trips.

Addressing summer learning loss requires a comprehensive approach that extends beyond traditional classroom instruction. By incorporating academic interventions, enrichment activities, and family engagement, summer school programs can not only prevent the slide but also enhance the educational experiences ensuring students return in the fall ready to learn and succeed.

Contact FACTS to start planning a summer learning program that is both enriching and enjoyable for your students today.

From our trusted partner, CampusGuard

Updated research released this month from Malwarebytes documented a 92% rise in ransomware targeting K-12 education, with nearly half of those against U.S. school districts.  

Ransomware criminals will often focus on hacking networks tied to essential services. K-12 institutions are prime targets due to the amount of sensitive student data and administrative staff records stored within their systems. Schools often possess access to parent data, including Social Security numbers and payment card information.  

In 2022, the Los Angeles Unified School District experienced a severe ransomware attack. Last year, the Minneapolis School District suffered a breach with over 300,000 files leaked, including medical records and discrimination complaints, and a $1 million ransom request. These attacks can persist anywhere from a few days to several weeks, leading schools to disrupt the educational process and suspend classes for an extended duration while network systems and data are restored.  

K-12 school systems have lagged in adopting and implementing security measures such as data encryption and multi-factor authentication, often due to insufficient information technology resources and funding. Educating end users on how to proactively protect themselves and their school community is critical for prevention. Key topics to include within your staff awareness training include: 

• Email Security  
• Password Security (best practices for creating and using passwords) 
• Social Engineering (phishing and vishing prevention) 
• Internet Safety (social media, browsing habits, and personal devices) 
• System Security (software updates, anti-virus, and multi-factor authentication) 
• Data Security (protecting sensitive data types) 
• Incident Reporting (and response) 

Ensuring users can relate to real-world scenarios and lessons learned will empower them to make better, more informed decisions in both their personal and professional lives. It is also important for end users to understand their role in protecting student and staff information, and how to respond to a potential attack or breach quickly and effectively.  

“CampusGuard has served as a trusted partner in IT Security and Compliance across higher education institutions since 2009,” said Andy Grant, Director of Business Development for CampusGuard.“With similar cybersecurity risks and threats increasingly targeting K-12 schools, it only made sense for us to partner with FACTS to help bring our team’s expertise and support to the FACTS school environments. We are excited to to protect schools from compromise with our comprehensive information security and compliance training courses and resources to engage staff with actionable information security best practices.” 

Ready to boost your school’s security posture? Contact [email protected].

In a world with constantly rising costs of living, financial literacy has quickly become a must-have skill for students to master before high school graduation. Ongoing research from the University of Montana highlights the multitude of rewards of offering a financial education to younger learners, stretching from improved credit card management to the broader landscape of practical financial judgment. Let’s take a closer look at the significance of financial literacy for K-12 students and the growing movement towards adopting this vital subject into curricula.

Why Financial Literacy Matters in K-12 Education

The Ripple Effect on Credit Card Habits

When we offer financial literacy education at schools, it gifts students with the capability to make savvier choices regarding credit card utilization. Young adults that receive this education are more likely to understand the consequences of the rates of interest, overdue fees, and the benefits of repaying more than the bare minimum. This, in turn, safeguards them against accumulating burdensome debts.

On top of that, a strong grasp of financial principles helps students nurture and maintain a healthy credit report, a vital part of their future economic well-being. Knowing the basics of credit cards, loans, and budgeting can help students make better choices when taking out loans, too. By instituting basic financial literacy classes in K-12 schools, we could potentially cut down the number of young adults stepping into their adult years bearing the burden of stifling debt.

The Surge in Financial Literacy Classes across the US

The increase of finance lessons into the K-12 curricula nationwide symbolizes a refreshing shift in educational interests. With a growing consensus on the crucial role of financial aptitude, more and more states are endorsing or promoting schools to teach this pivotal subject. These learning sessions typically cover basics like saving, investing, budgeting, and understanding loans. The aim is to arm students with the competency to tackle real-life financial hurdles post-graduation.

The spur in these initiatives reflects the understanding that financial literacy isn’t an add-on, but a vital requisite for success in today’s economic environment. Educators are stepping beyond traditional subjects like mathematics and reading and fostering the application of these skills in real-world financial situations. Consequently, students graduate with the tools in their arsenal to navigate the financial landscape.

The Bigger Picture

Seeing more and more schools implement financial literacy classes is a heartening evolution in American education. By empowering students with the proficiency to manage personal finances, schools are playing a vital role in shaping life-skill literate citizens of the future that contribute positively to the nation’s economy. Moreover, by introducing financial literacy in schools, we’re leveling the playing field and allowing students from every walk of life to access crucial financial know-how. Ultimately, this trend underlines a commitment to preparing students for the financial challenges that lie in the road to adulthood.

The admissions process is undergoing a remarkable transformation as Gen Z, with their digital expertise, steps into the role of parents handling enrollment for their children. This shift is challenging schools to revamp their processes to cater to a generation that values direct website communication over phone calls and craves a digital-first approach. As digital natives, Gen Z demands a personalized and diverse communication style – and K-12 admissions professionals must adapt to thrive.

Understanding the Gen Z Perspective

The Importance of Adapting to Digital Natives

Gen Z’s arrival as key decision-makers in their children’s education demands a fresh approach to admissions. As digital natives, this generation has grown up with technology intertwined in their daily lives, making them more inclined to seek information and communicate online. Traditional methods like phone calls are often set aside in favor of instant and accessible digital channels.

Schools must recognize that to engage with Gen Z parents effectively, they need to present information in a way that aligns with their digital preferences. This includes a responsive, mobile-friendly website, direct messaging capabilities, and a strong presence on social media platforms. By adapting to Gen Z habits, schools can ensure that they remain relevant and accessible in an increasingly competitive market.

How Gen Z Communication Preferences Influence Admissions

Gen Z’s communication preferences are reshaping how schools must approach admissions. This generation favors quick, succinct, and visually engaging interactions over lengthy, text-heavy content. To capture their attention, admissions materials need to be concise and easily digestible, with a strong emphasis on visual storytelling, such as infographics and short videos.

Additionally, this demographic expects real-time interactions, which means schools should consider implementing chatbots and live chat services for immediate response to inquiries. Admissions processes that fail to align with these preferences may appear outdated and could deter prospective families.

Redefining the Admissions Process

The Power of Website-Based Communication

Website-based communication is now a cornerstone of effective admissions strategies. For Gen Z, a school’s website serves as the initial and most critical point of contact. It’s essential that the site provides a seamless experience, with easy navigation and clear calls to action. Gone are the days when a phone call was the primary way to get information or ask questions; today’s parents expect to find everything they need online. This includes application forms, FAQs, virtual tours, and even scheduling tools for appointments.

By investing in a robust, interactive website, schools can cater to the always-on mentality of Gen Z, providing them with the ability to access information and complete tasks at their convenience.  A great site also streamlines the admissions process, making it more efficient for both families and schools.

Optimizing User Experience for Gen Z Parents

Optimizing the user experience (UX) on school websites is vital to meet Gen Z parents’ expectations. This generation values efficiency, intuitive design, and personalized interactions. To appeal to them, schools must ensure their websites are fast-loading, mobile-optimized, and easy to navigate. A user-centric website design includes straightforward menus, search functionality, and accessible content that addresses prospective parents’ questions.

Personalization can be achieved through tailored content, such as welcome messages or recommended resources based on user behavior. By incorporating interactive elements such as virtual tours, video testimonials, and chat services, schools can create an engaging and informative platform.

The Role of Diversity in Gen Z School Selection

Appreciating the Gen Z Approach to Diversity

Gen Z parents place high value on diversity and inclusivity, viewing them as essential elements of a quality education. This emphasis on diversity goes beyond demographic statistics; it encompasses a school’s culture, curriculum, and community involvement. Gen Z seeks environments where varied perspectives are celebrated, and where their children can learn from experiences different from their own.

For admissions professionals, understanding this priority means highlighting how their institutions foster an inclusive environment. This could involve showcasing multicultural events, diversity in staff, and a curriculum that addresses global issues. Acknowledging and embracing this generational shift toward diversity can significantly enhance a school’s appeal to prospective families.

Integrating Inclusivity in Your Admissions

To effectively integrate inclusivity into admissions, schools must ensure that every aspect of the process reflects their commitment to diversity. This starts with creating an admissions team that is as diverse as the student body they wish to cultivate. Communication materials should depict the variety of cultures and backgrounds represented in the school, and outreach should extend to communities that have historically been underrepresented.

Inclusivity also means providing equal access to admissions resources, such as offering materials in multiple languages and ensuring that website content is accessible to individuals with disabilities. By implementing these practices, schools not only affirm their dedication to inclusivity but also empower a broader range of families to see themselves as part of the school community. Ultimately, an admissions process that prioritizes inclusivity lays the foundation for a diverse and enriching educational environment for all students.

In today’s digital age, educational technology (EdTech) plays a pivotal role in safeguarding sensitive school data. Whether educators are navigating remote work setups or traditional classrooms, ensuring robust cybersecurity measures is essential. Recent headlines about data breaches in the education sector serve as stark reminders of the importance of data security. While FACTS is guarding your most important information with industry-best security measures, here are some ways you can practice cybersecurity best practices every day.

Implement a Data Classification Policy for Enhanced Cybersecurity

Establishing a data classification policy ensures that sensitive information receives the appropriate level of protection. By categorizing data based on its sensitivity, schools can tailor security measures accordingly. For instance, financial records and student health information demand stringent encryption and restricted access, while public data like newsletters may require less stringent measures.

Strengthen Network Security and Access Controls

With the proliferation of EdTech tools and remote learning, evaluating network security measures becomes paramount. Educators must assess equipment and network access for both on-site and remote work setups. Deploying Virtual Private Network (VPN) solutions and emphasizing secure Wi-Fi network usage fortify defenses against cyber threats, ensuring data integrity and confidentiality.

Enforce a Clean Desk Policy for Physical Data Security

In the era of remote work, ensuring physical data security poses unique challenges. Educators must designate secure workspaces and adhere to clean desk policies to safeguard physical documents and devices. By setting clear boundaries and refraining from sharing workspace images, potential security breaches are mitigated, bolstering overall data protection efforts.

Heighten Awareness and Training Initiatives

Regular training sessions on data classification, protection protocols, and cybersecurity best practices are essential for educators and staff. Particularly for departments handling sensitive data like admissions and financial aid, increased vigilance is critical. Reinforcing password policies, emphasizing data storage security, and promoting adherence to transmission protocols contribute to a robust cybersecurity posture.

Incorporating these cybersecurity measures not only ensures data protection but also fosters trust among stakeholders. As educators navigate the complexities of EdTech integration, prioritizing cybersecurity safeguards the integrity of educational operations and upholds the trust of students, parents, and school leadership.

When it’s time to choose a student information system (SIS) for your school, the decision-making process can seem overwhelming. However, focusing on the right considerations can streamline your search and ensure you ask the most pertinent questions to find a system that fits your institution’s needs. Let’s delve into the key aspects that should guide your inquiries.

Understanding Your School’s Unique Requirements

Start by assessing your school’s specific needs. Consider student population, academic programs, and administrative challenges. What features are non-negotiable? Identifying these will help you craft targeted questions that get to the heart of what your school requires from an SIS.

1. Customization and Scalability

• How customizable is the SIS to fit our school’s unique processes and needs?
• Can the system easily scale as our student population grows?

2. Cost Analysis and Value

• What are the total costs, including setup, training, and ongoing maintenance?
• How does the pricing structure align with our budget and expected ROI?

3. Integration Capabilities

• Can the SIS seamlessly integrate with our existing tools and software platforms?
• What is the process for integrating new tools in the future?

4. Support and Training

• What kind of training and support does the provider offer to ensure smooth implementation and adoption?
• How responsive is the support team to queries and issues?

5. User Experience

• How intuitive is the user interface for administrators, teachers, students, and parents?
• Is there a demo or trial period to test the system’s usability?

6. Data Security and Compliance

• What measures are in place to protect sensitive student and staff data?
• How does the system comply with relevant education and privacy regulations?

7. Reporting and Analytics

• What reporting capabilities does the SIS offer to track and analyze student performance, attendance, and other metrics?
• How customizable are the reports to meet our specific needs?

8. Maintenance, Updates, and Future-Proofing

• How often does the system receive updates, and what is the process for implementing them?
• What future-proofing measures are in place to ensure the SIS evolves with technological advancements?

9. Accessibility and Inclusivity

• Is the SIS accessible to all users, including those with disabilities?
• Can the system be accessed on various devices and platforms to ensure inclusivity?

10. References and Success Stories

• Can you provide references or case studies from other schools that have successfully implemented your SIS?
• What feedback have they provided, particularly regarding challenges and how they were addressed?

Wrapping Up: Making Your Decision

Armed with these considerations and questions, you’re well-equipped to navigate the selection process for a student information system. Remember, the goal is not just to find a system that meets your current needs but one that will grow with your institution and continue to support your educational mission for years to come.

Interested in learning how FACTS SIS can meet your school’s unique needs? Contact the FACTS team for personalized insights.

Teachers are the heroes of your school. These living, breathing examples of your school’s mission, vision, and values regularly serve fellow teachers, students, parents, and community members. Showing teacher appreciation is an important part of increasing and maintaining morale, but it doesn’t have to be costly. You can show how much you appreciate your teachers on any budget!  

As we approach Employee Appreciation Day, let’s explore new ways to express sincere gratitude and keep your teachers motivated with small yet meaningful gestures. Here are a few creative ideas to try:  

Don’t underestimate the power of words. 

It’s important to regularly verbalize how much your teachers mean to you and your community. “Thank you” are two words we may not say enough, but they can go a long way. Use these two powerful words to encourage your teachers, keep them motivated, and increase their loyalty to your school.  

Give them a handwritten letter or card. 

Need some inspiration? Here’s an example: 

Dear [Teacher’s Name], 

Thank you for your dedication to [School]. Your compassion and kindness toward others are an inspiration to all members of our community. [Acknowledge the specific role your teacher played or a particular strength of the teacher]. We are incredibly grateful for and humbled by your efforts, and we want you to know that your work has not gone unnoticed. Thank you again for all that you do. 

Sincerely, 

[Your Name] 

Use your school’s mobile app to connect.  

Handwritten cards and letters are thoughtful and provide a nice touch, but you can also use your school’s mobile app or texting capability to show appreciation in a quick, efficient way. Sending an encouraging and appreciative text before or after your teacher’s day can make a huge difference in how they feel going into (or leaving) their classroom. 

Learn more about how you can use tech to connect here.

Throw a celebration dinner.  

Hold a special evening just for your school’s teachers as a culmination of their accomplishments throughout the year. You could make it as simple and fun as a pizza party, a potluck, or something more formal. Think about other teacher appreciation dinner ideas that you can use, like picking a theme for your gathering, or reserving a special location for the event. 

Give your teachers a shout out on Fridays.  

Surprise your teachers on Friday with an announcement, email, or poster to show everyone in your community how grateful you are for their hard work.  

Take photos of your teachers at work and post them on social media.  

Bring your appreciation to Facebook, Instagram, or another social media platform to show the world how amazing your teachers are. Take lots of photos of them teaching, interacting with students, or helping your community and post them. Your teachers are proud of what they do and will love that you’re celebrating their work.  

Offer to write letters of reference for student teachers or encourage more opportunities. 

Don’t forget about student teachers at your school. Being a reference when they are ready to start their teaching career can give them a feeling of support and encouragement while on their journey.  

Provide snacks and refreshments regularly at school events.  

Set up a coffee bar, hot cocoa bar, or dessert bar for your teachers. Be sure to include a sign that shares your thankfulness for their participation. 

Tell your teachers’ stories.  

Take the time to interview your teachers and write up a few stories to share via the school website, mobile app, or newsletter. By putting the spotlight on them and the great ways they’re helping your school you’ll not only make them feel special, but their stories will help inspire others to get involved with education in their community.  

One great way to do this is to host a learning camp and highlight your teachers having a fun and engaging experience with students. After the camp, you can put together a recap video showing the way students were able to focus on learning in this environment and discuss how much fun everyone had with teacher interviews. 

Listen to your teachers and engage with their ideas.  

Your teachers are always in the classroom, so they’re bound to have great ideas and fresh perspectives. Give them regular opportunities to provide feedback and share their ideas through digital forms and surveys. Listening to the people who regularly show up for your school is critical to not only showing appreciation for teachers but gauging the health of your school’s culture.  

Show them how they fit into the big picture.  

No matter how insignificant the task may seem, every teacher wants to know how their work connects to the vision of the school. Remind them regularly that the work they’re doing is important to the school’s mission. Show them how they’re making a difference with success stories, student performance stats, and the overall results of their work. Knowing they’ve made an impact on their community makes them feel fulfilled and deepens their sense of purpose.

Showing teacher appreciation requires creativity, sincerity, and a personal touch. By implementing these 11 strategies, schools can effectively express their gratitude, boost morale, and reinforce the invaluable role teachers play in shaping the future.