Being the beginning of the school year, it’s time to prepare class gradebooks in the FACTS Student Information System (SIS). Some schools allow teachers to set up their own gradebooks, and some schools prefer to do so on a school- or department-wide basis for uniformity.

Teacher steps

Follow these steps for each classroom: Classroom>Gradebook>Options and Categories (you may need to select the “Actions” button depending on how zoomed in you are on your browser). In the options screen, you can adjust settings or load defaults to copy the administrative defaults and then make your own edits.

Administrators or department leader steps

Go to System>System Configuration>Gradebook Setup. You’ll select a course level, set it up individually for each course, and select the options you wish to assign to classes in the course level.

  1. Calculation method (see here on SIS Help for more information on how these work)
  2. Letter grades
  3. Preferences
  4. Assignment sorting
  5. Standards
  6. Grading codes
    • Note: Loading the default codes will add the following codes for the class: A (absent), E (excused), I (incomplete), M (missing), and P (pending).
  7. Standards
  8. Categories
    • Note: Weights will only apply to percent or mixed calculations. Points do not use weights with categories.

Once the settings are configured, copy them to individual classes by clicking “copy” from the top left-hand corner of the screen. Select from the list of the classes under course level, and copy all or specific options to classes. Once you have picked the classes and options, all you need to do is hit the “copy” button and everything is ready to go for the teachers in those classes.

Best practices          

When you use a browser like Chrome, Firefox, or Internet Explorer, it saves information from websites in its cache and cookies to improve the performance of the browser. Clearing them occasionally helps avoid certain problems like loading or formatting issues on sites. Some people like to clear them daily, some do weekly, and others wait until something isn’t working right on a website.

Clearing the browsing history regularly can speed up your computer and help avoid problems using web-based applications. The following links provide browser-specific instructions on how to clear cache and cookies:

FACTS SIS training outlines 

Our training outlines provide a helpful step-by step approach to FACTS SIS features like Gradebook Setup by Administrator and Teachers: Traditional Gradebook.